O-4-203 Check Certification Status in the Nurse Aide Registry

👤 RESPONSIBLE POSITION | ROLE

Hiring Manager, Business Manager, or Designee

🎯 PURPOSE

The purpose of this process is to check the Nursing Aide Registry when an applicant applies to the Home Health Aide position at Adara Home Health. The Nursing Aide Registry (NAR) is part of the Minnesota Department of Health, Compliance Monitoring Division.

🔄 PROCESS

Navigate to the MN Nursing Aide Registry Search portal.
Enter the candidate's first and last name or certificate number. Then click Search.
When the record pulls up, review the record:
1. Ensure the record is reflecting the correct individual.
2. Ensure no complaints are listed. If there are, reach out to management and HR for direction.
3. Review the expiration date listed to ensure the certificate has not expired.
If more than one result is listed on the webpage, we must avoid saving records for another individual (who is not our employee) within our records. To resolve this:
1. After locating the correct record, copy the individual's certificate number.
2. Search by the individual's certificate number rather than by name. By doing this, only the one individual record will load after clicking Search.
Save the webpage as a PDF by right-clicking and selecting Print. This shows proof of certification and should be saved to the employee record.
Enter the expiration date under the renewable requirements tab in HCHB.

For a potential new hire, if the certificate is expired, there are the following options:

The applicant must renew their certificate.
If the employee is NOT renewing their certificate, a HHA Competency Assessment would need to be completed with approval of the Area Manager and Vice President of Nursing.

Informational Only

How Do I Renew My CNA License in Minnesota?

The person will receive a pre-printed renewal application from the State Board of Nursing 2-3 months prior to the expiration of the CNA license. The person will also need to show proof of being employed a minimum of 8 hours in the last two years as a CNA.

How long is the person’s Minnesota CNA license valid?

The license is valid for two years from the date last license was issued. As a Nurse Aide the person will be allowed to renew up to 60 days before license expiration.

📅 Effective: 07.14.2013 | 🛠️ Revised: 11.02.2026 | ✅ Approved: JFJ