O-4-120 New Hire Reporting

👤 RESPONSIBLE POSITION  |  ROLE

Hiring Manager, Business Manager, or Designee

🎯 PURPOSE

New hire reporting is part of Welfare Reform.  New hire reporting speeds up the child support income withholding order process, expedites collection of child support from parents who change jobs frequently, and quickly locates non-custodial parents to help in establishing paternity and child support orders.  Minnesota requires all employers submit their new hire reports within 20 days after an employee is hired, re-hired, or returns to work.  Contract staff do not need to be reported.

Employers doing business in the State of Minnesota must report the following employees:

• New employees – Employers must report ALL employees who reside or work in the State of Minnesota to whom the employer anticipates paying earnings.  Employees should be reported even if they work only one day and are terminated/quit.
• Re-hires or Re-called employees – Employers must report re-hires, or employees who return to work after being laid off, furloughed, separated, granted a leave without pay, or terminated from employment after 60 days.  Employers must also report any employee who remains on the payroll during a break in service or gap in pay, and then returns to work after 60 days.

🔄 PROCESS

To complete new hire reporting:

1. On the internet, go to www.MN-newhire.com.

2. Click the Login button.  In the new page which loads, enter your login information.
   1. Your Logon ID (for all offices) is:  411771811
   2. The password is the same for all offices: Adara6435!

3. Follow the directions on the screens and complete the form.  If you have multiple employees, click on Enter Next Record.  When you have completed all reporting entries click Finished Entering.
4. Print a summary of the new hires (individual) you entered for the day and save a copy in appropriate Employee Record folder.

📅 Effective: 05.26.2010  | 🛠️ Revised: 10.30.2026   |  ✅ Approved: JFJ