O-11-417 Create Non-Visit Activity - Salaried Meeting/Training

👤 RESPONSIBLE POSITION | ROLE

Clinical Supervisor, Business Manager, Staffing Manager, or other Designee

🎯 PURPOSE

This Non-Visit Activity (NVA) type, Salaried Aide Office Time, is entered by office to capture non-visit time worked related to meetings or trainings for salaried employees. This is for time tracking purposes.

This NVA type may also be added via Pointcare by salaried professional field clinicians.

Examples of reasons for an NVA entry of this type include:

Meetings (IDT meetings, performance evaluations)
Education/Training (including time worked completing Annual Education)

NOTES

This NVA entry does not directly pay the employee hourly. For salaried non-exempt staff who use the Dayforce Time Clock, they should also be clocked into Dayforce during this time worked, just as they would for any other time worked (in addition to the office entering this NVA).

Specific to Home Health Aides (HHA's):

If the time worked is onsite at the branch office, the NVA type Salaried Aide Office Time should be used instead.

🔄 PROCESS

Under the Resource Manager tab, select NVA Console.
Select Add.
Complete the following fields as prompted:
1. Branch: Select the relevant branch location.
2. Worker Type: Select Agent.
3. Worker Name: Select the worker's name.
4. Type: Select the type Salaried Meeting/Training.
5. MEETING/TRAINING TIME: Enter the total amount of hours the employee worked for this entry.
6. Date: Select the date the work was completed.
7. Start Time: Enter the start time of the time worked.
8. End Time: Enter the end time of the time worked.
9. Destination: The Destination will default to N/A.
  1. If the meeting/training was completed remotely, leave this as-is.
  2. If the time worked was competed at a business stop, such as at a meeting location, enter the destination address information to capture that location.
10. Mileage Pay Method: This will default to N/A.
  - If the destination is entered as N/A, this is correct.
  - If a destination was entered, ensure that Actual Miles is selected instead.
11. Details: Enter a brief description of the reason for the time worked.

NOTE

In the case a destination is entered:

The time entered must also include travel time to the destination (if applicable), as time listed in NVA should capture all payable time for that instance of time worked, which would include travel from one business stop to another.

EXAMPLE

If an employee travels from a client's home to a meeting location and their journey takes 1/2 hour, and then the employee attends that in-person meeting for one hour for 1 hour, the NVA should be entered for 1.5 hours, including the meeting location as the location of the work so that the employee is also reimbursed for their mileage to the meeting location.

After all fields are complete, select Save & Close.
After this has been saved, the NVA will later need to be accepted so that it will be processed for payroll.

📅 Effective: 10.06.2026 | 🛠️ Revised: N/A | ✅ Approved: JFJ