O-6-405 Review and Entry of Holiday Pay in Timesheets

👤 Role

Manager

🎯 Purpose

This process provides detailed instructions for managers’ review of holiday pay and entry of a “Holiday” type Pay Adjustment within Dayforce, to ensure salaried non-exempt employees are being compensated correctly for the holiday.

In summary: Full-Time Salaried employees will be paid for holidays if they are paid for actual hours worked, Personal Leave Time, Medical Leave Time or Honor Hours for their regular work day prior to the holiday and their regular work day after the holiday.

🔄 Process

This process includes instructions for the manager’s action needed in the two holiday pay scenarios that occur when a salaried non-exempt employee qualifies for holiday pay:

• Scenario A: A salaried non-exempt employee did not work on the holiday
• Scenario B: A salaried non-exempt employee did work on the holiday

Scenario A:

A salaried non-exempt employee did not work on the holiday

If an employee has not worked on the holiday and will be paid for the business day prior to the holiday (whether by time worked or by paid TAFW), Dayforce will generate pay automatically under the “PREM” code.

The manager, during review of the employee’s timesheet, must ensure that the Holiday pay is generating as it should for the employee.

1. Navigate to “Timesheets” while logged in as a manager.

   

   Employees’ timesheets listed will default to your own team, except for Area Managers, for whom employee timesheets will default to include all branch employees.

2. Within timesheets, select the holiday week for the employee and expand the “Pay” pane by selecting “Pay” in the upper left.

   

3. The Pay pane will expand for the employee week, showing details of the employee’s pay. The Daily view can also be selected on the left side of the screen to view a single day’s pay details at a time.

   

4. Review the number of hours populating under the “PREM” column to ensure accuracy.

   

   NOTE

   The hourly amount that generates under “PREM” is based on the employee’s average daily expected hours. If an employee’s average daily expected hours equals something other than the amount shown under “PREM” in that employee’s timesheet, communicate with the payroll account manager to correct the average daily expected hours.

5. If the number of hours that generated under the “PREM” column is correct, no further steps are needed in this scenario. At time of payroll, the employee will be paid the “PREM” holiday hours at their standard rate of pay; manager review of this employee’s holiday pay is complete.

   

Scenario B:

A salaried non-exempt employee did work on the holiday

If an employee has worked on the holiday, the “PREM” auto-pay will not generate. The manager must enter a “Holiday” pay adjustment to bring the employee’s hours to their daily total.

To enter holiday pay for an employee who worked on the holiday:

1. Navigate to “Timesheets” while logged in as a manager.

   

   Employees’ timesheets listed will default to your own team, except for Area Managers, for whom employee timesheets will default to include all branch employees.

2. Within timesheets, select the holiday week in the employee’s row and expand the “Pay” pane by selecting “Pay” in the upper left.

   

   NOTE

   If shifts worked on the holiday have not already been both employee-authorized and manager-authorized, ensure this is completed prior to proceeding.

3. The Pay pane will expand for the employee week, showing details of the employee’s pay. The Daily view can also be selected on the left side of the screen to view a single day’s pay details at a time.

   

4. Identify the total amount of time worked by the employee on the holiday itself. This populates under the “HOL1.5” column within the Pay pane.

   

   The remaining holiday pay will be entered via a Pay Adjustment to bring the employee’s total paid hours on the holiday up to the employee’s daily expected average number of hours.

5. Calculate the number of hours that need to be entered into a pay adjustment by subtracting the “HOL1.5” amount from the employee’s daily average.

   EXAMPLE

   In the example in step 4 above, the employee’s daily average is 8 hours and the time worked is 0.3333 hours, so the calculation looks like this:

   
   

   8.0 hours – 0.3333 hours = 7.6667 hours

   
   

   This example indicates that the time needing to be entered into the pay adjustment to complete the worker’s holiday pay would be 7.6667 hours.

6. To pay the employee for the remaining hours, select the holiday on the employee’s timesheet and select the arrow beside the icon shown.

   1. Choose “Add New Pay Adjustments” from the dropdown. A pop-up will open.

      

7. Select the pay adjustment type “Holiday” from the dropdown and enter the calculated remaining number of hours the employee needs to be paid for the holiday.

   

8. Click “OK”. The Holiday pay adjustment will now be visible on the timesheet.

   

9. Select the pay adjustment on the calendar and select “Authorize” to complete manager authorization of the time adjustment.

   

10. Click “Save” to save the pay adjustment entry.

    

11. Within the Pay pane, the Holiday pay entered via the Pay Adjustment now appears under the “PREM” column. This completes the manager review and entry of Holiday pay for a salaried non-exempt employee who has worked on the holiday.

    

📅 Effective: 08/26/2025  |  🔍 Reviewed: 10/02/2025  |  🛠️ Revised: 10/02/2025  |  ✅ Approved: JFJ