O-6-404 Entry of Office Unfilled Time for Salaried Non-Exempt Employees

👤 Role

Manager

⚠️ Must be logged in under the ‘Manager’ role in Dayforce

🎯 Purpose

If a salaried non-exempt employee has not met their expected weekly hours due to the office not filling their hours, their manager must enter a pay adjustment in Dayforce as instructed in this process so that the employee is paid their expected weekly total.

NOTE

This differs from a case in which the employee does not meet their expected hours due to the employee’s unavailability. In such a case the employee must submit a TAFW request using the employee’s paid accruals for consideration by their manager.

🔄 Process

After confirming that the office did not fill the employee’s expected weekly hours (vs. the employee being unavailable to work), view “Timesheets” while logged in as a manager.

Employees’ timesheets listed will default to your own team, except for Area Managers, for whom employee timesheets will default to include all branch employees.

A field showing total worked hours is visible in a column on the right side of the screen in timesheets.

EXAMPLE OF FIELD SHOWING TOTAL WORKED HOURS
Calculate the remaining amount the employee needs to be paid for a week via a time adjustment by subtracting the total hours worked from the employee’s weekly expected hours.

EXAMPLE

For a week in which the employee had worked 38.75 hours (as in the screenshot in step 1) and the worker’s weekly expected hours was 40 hours, the calculation would be:

40 hours - 38.7500 hours = 1.25 hours

In this example, 1.25 hours would need to be entered via a pay adjustment.
To pay the employee for the remaining hours, select the Saturday of the week on the employee’s timesheet and select the arrow beside the icon shown.
Choose “Add New Pay Adjustments” from the dropdown. A pop-up will open:
1. Choose one of the following Pay Adjustment types, according to whether the employee is expected to work 32 hours or 40 hours weekly:
  1. Office Unfilled 32Hr
  2. Office Unfilled 40Hr
2. Enter the calculated remaining number of hours the employee needs to be paid for that week
3. Click “OK”.
Select the pay adjustment on the timesheet and select “Authorize” to complete manager authorization of the time adjustment.
Click “Save” to save the pay adjustment entry.
Within the Pay pane, the “Office Unfilled” Pay Adjustment amounts will appear under the “REG” column, demonstrating that the manager entry of office unfilled hours has been successfully completed.

📅 Effective: 08/26/2025 | 🔍 Reviewed: 10/02/2025 | 🛠️ Revised: 10/02/2025 | ✅ Approved: JFJ